Personal Assistant (pa) (pps-07)

· Providing comprehensive administrative support to the project head, including taking dictation, drafting reports, typing, copying, and scanning official documents. · Handling incoming and outgoing dak (mail), emails, and telephone calls, ensuring urgent matters are highlighted to the project head immediately. · Maintaining the officer's appointment diary, scheduling meetings, preparing agendas, taking minutes (minutes of meetings), and following up on action points. · Maintaining organized physical and digital records of project files, correspondence, confidential papers, and tender documents. · Acting as a liaison between the project management and other government departments, external stakeholders, and visitors. · Coordinating the project officer's tours, including booking transport and accommodation. · Handling classified or sensitive papers in according with government instructions. · Supervising junior staff and maintaining office machinery and supplies. · To attend to visitors and arrange interviews, · To arrange engagements and maintain an engagement diary of DG of Project. · To arrange, when required, official social functions such as tea/dinner parties, · To prepare tour programmes of Head, General Managers and to correspond with field formations and others concerned.